Many of us spend a third of our day at work, yet few workplaces are ready for a power cut, a fire alarm, a gas incident or a long-lasting disruption of public transport. A little preparation protects colleagues, visitors and the business.
This checklist works for offices, studios, shops and small teams.
1. Know Your Building
- Walk the escape routes and find at least two exits from every floor.
- Know where the assembly point is and make sure everyone knows it.
- Locate fire extinguishers, first aid kits and defibrillators (AED).
- Check that exits are never blocked by boxes or furniture.
2. Name Roles and Contacts
- Appoint a first aider and an emergency response officer (BHV) if your organisation requires one.
- Keep a printed list of emergency contacts, including the building manager and the safety contact.
- Agree who informs staff, clients and family members.
3. Keep a Workplace Kit
- A first aid kit, torches and a battery radio.
- Water, snacks and blankets for a long stay if staff cannot travel home.
- A phone charger and power bank for each team.
- Printed floor plans and contact details.
4. Plan for Disruption
- Decide in advance how colleagues will be informed if networks are down.
- Agree when staff should stay, leave or work from home.
- Back up key files and know how to reach them offline.
- Consider personal items staff may need, such as medication and spare glasses.
5. Practise Once a Year
A short evacuation drill once a year, and a quick review of contacts and supplies, is enough to keep everyone confident. A LifeBag in the office or studio gives you water, light, first aid and a radio in one grab-and-go bag, and the Booster adds extra supplies for larger teams.
This guide is general information. Legal requirements for workplaces differ, so check what applies to your organisation.
